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16 Results
State | Statute | Description/Statute Name | Statutory language | Type of obligation | Actor | |
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New Jersey | N.J. Stat. Ann. § 47:1A-8 | Common law right of access |
Nothing contained in [the state open record law], as amended and supplemented, shall be construed as limiting the common law right of access to a government record, including criminal investigatory + See morerecords of a law enforcement agency.
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Obligation to respond to public records requests | All |
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New Jersey | N.J. Stat. Ann. § 47:1A-1 | Legislative findings and declarations |
Government records shall be readily accessible for inspection, copying, or examination by the citizens of this State, with certain exceptions, for the protection of the public interest, and any limitations + See moreon the right of access accorded by P.L.1963, c. 73 (C.47:1A-1 et seq.) as amended and supplemented, shall be construed in favor of the public's right of access;
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Obligation to respond to public records requests | All |
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New Jersey | N.J. Stat. Ann. § 47:1A-5 | custodian of government records - obligations | The custodian of a government record shall permit the record to be inspected, examined, and copied by any person during regular business hours; | Obligation to respond to public records requests | All |
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New Jersey | N.J. Stat. Ann. § 39:5-44 | Record of fines payable to county; inspection |
Every court having jurisdiction to hear complaints for violations of the provisions of this Title shall keep a record of the disposition of all complaints under this subtitle, for which + See morea fine may be imposed which record shall be open to inspection by the treasurer or auditor of a county or his duly authorized representative, or by the director or his duly authorized representative, or by the financial officers of the respective municipalities which are entitled to fines imposed by the court.
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Obligation to collect or record | All |
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New Jersey | N.J. Stat. Ann. § 2A:158A-18 | Recording of liens | The Clerk of the Superior Court shall provide separate books for the recording of said liens which books shall be properly indexed in the name of the judgment debtor. | Obligation to collect or record | State courts |
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New Jersey | N.J. Stat. Ann. § 17:29A-35 | Motor vehicle violations surcharges for private passenger automobiles |
Upon request, the Administrative Office of the Courts shall provide a monthly report to the Division of Revenue containing information on the number of convictions for the offense of unsafe + See moredriving pursuant to section 1 of P.L.2000, c. 75 (C.39:4-97.2) that were entered during such month, the amount of the surcharges that were assessed by the courts pursuant to subsection f. of section 1 of P.L.2000, c. 75 (C.39:4-97.2) for such month, and the amount of the surcharges collected by the courts pursuant to subsection f. of section 1 of P.L.2000, c. 75 (C.39:4-97.2) during such month.
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Obligation to collect or record | State courts |
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Washington | Wash. Rev. Code Ann. § 10.46.220-230 | Cost bills in felony cases |
220: In all convictions for felony, whether capital or punishable by imprisonment in the penitentiary, the clerk of the superior court shall forthwith, after sentence, tax the costs in the case. The cost bill shall be made out in triplicate, and be examined by the prosecuting attorney of the county in which the trial was had. After which the judge of the superior court shall allow and approve such bill or so much thereof, as is allowable by law. The clerk of the superior court shall thereupon, under his or her hand, and under the seal of the court, certify said triplicate cost bills, and shall file one with the papers of cause, and shall transmit one to the administrator for the courts and one to the county auditor of the county in which said felony was committed...
230: Upon the receipt of the cost bill, as provided for in the preceding section, the county auditor shall draw warrants for the amounts due each person, as certified in said cost bill, which warrants shall be paid as other county warrants are paid. On receipt of the certified copy of said cost bill, the administrator for the courts shall examine and audit said bill and allow the payment by the state of statutorily required witness fees in cases where conviction of a felony is obtained and the defendant is sentenced to pay a fine or is given a prison sentence even if the sentence is deferred or suspended. Payment shall be allowed by the administrator for the courts in such cases even when the conviction is subsequently reversed or if a new trial is granted. |
Obligation to report/conduct analysis | Clerk |
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Washington | Wash. Rev. Code Ann. § 10.64.100 | Final record--What to contain |
The clerk of the court shall make a final record of all the proceedings in a criminal prosecution within six months after the same shall have been decided, which shall contain a copy of the minutes of the challenge to the panel of the grand jury, the indictment or information, journal entries, pleadings, minutes of challenges to panel of petit jurors, judgment, orders, or decision, and bill of exceptions.
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Obligation to collect or record | All courts |
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Washington | Wash. Rev. Code Ann. § 9.94A.637(1) | Discharge upon completion of sentence |
When an offender has completed all requirements of the sentence, including any and all legal financial obligations, and while under the custody or supervision of the department, the secretary or the secretary’s designee shall notify the sentencing court, which shall discharge the offender and provide the offender with a certificate of discharge by issuing the certificate to the offender in person or by mailing the certificate to the offender’s last known address.
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Obligation to collect or record | Supervision agency |
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Washington | Wash. Rev. Code Ann. § 2.32.050 | Powers and duties of court clerks |
The clerk of the supreme court, each clerk of the court of appeals, and each clerk of a superior court, has power to take and certify the proof and acknowledgment of a conveyance of real property, or any other written instrument authorized or required to be proved or acknowledged, and to administer oaths in every case when authorized by law; and it is the duty of the clerk of the supreme court, each clerk of the court of appeals, and of each county clerk for each of the courts for which he or she is clerk:
(2) To record the proceedings of the court; (3) To keep the records, files, and other books and papers appertaining to the court; (6) To keep the minutes of the proceedings of the court, and, under the direction of the court, to enter its orders, judgments, and decrees; |
Obligation to collect or record | Clerk |
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Washington | Wash. Rev. Code Ann. § 2.56.190 | Legal financial obligations--Collection--Distribution of funds |
By October 1, 2003, and annually thereafter, the administrative office of the courts shall distribute such funds to counties for county clerk collection budgets as are appropriated by the legislature for this purpose, using the funding formula recommended by the Washington association of county officials. The administrative office of the courts shall not deduct any amount for indirect or direct costs, and shall distribute the entire amount appropriated by the legislature to the counties for county clerk collection budgets. The administrative office of the courts shall report on the amounts distributed to counties to the appropriate committees of the legislature no later than December 1, 2003, and annually thereafter.
The administrative office of the courts may expend for the purposes of billing for legal financial obligations, such funds as are appropriated for the legislature for this purpose. |
Obligation to collect or record | All courts |
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Washington | Wash. Sup. Ct. Crim. R. 7.2(d)-(e) | SENTENCING |
(d) Record. A record of the sentencing proceedings shall be made. The sentencing and judgment records of the courts of limited jurisdiction shall be preserved in perpetuity, either in an electronic or hard copy format. “Hard copy format” may include microfilm, microfiche, or a paper copy. The record of the sentencing proceedings shall be prima facie evidence of a valid conviction in subsequent proceedings in courts of limited jurisdiction and in superior court.
(e) Judgment and Sentence. (1) An electronic judgment and sentence shall be prescribed by the Administrator for the Courts in conjunction with the Judicial Information System Committee (JISC). (2) A non-electronic judgment and sentence form shall be prescribed by the Administrator for the Courts in conjunction with the Supreme Court Pattern Forms Committee. (3) Notwithstanding any other statute or rule to the contrary, each judgment and sentence form, either electronic or hard copy, shall be preserved by the court in perpetuity. |
Obligation to collect or record | All courts |
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Washington | Wash. CrRLJ 7.2 | JUDGMENT |
A judgment of conviction shall set forth whether the defendant was represented by a lawyer or waived representation by a lawyer, the plea, the verdict or findings, and the adjudication and sentence. The court may order that its sentence include special conditions or requirements, including a specified schedule for the payment of a fine, restitution, or other costs, or the performance of community service. If the defendant is found not guilty or for any other reason is entitled to be discharged, judgment shall be entered accordingly. The judge or clerk shall enter the judgment on the record. The judgment and record of the sentencing proceedings of the courts of limited jurisdiction shall be preserved in perpetuity, either in an electronic or hard copy format. “Hard copy format” may include microfilm, microfiche, or a paper copy. At a minimum, the judgment and record of the sentencing proceedings shall include:
(i) Verdict or findings, and the date entered; (j) Adjudication and sentence, and the date entered; (k) Conditions or requirements of the sentence, including but not limited to a specified schedule for the payment of a fine, restitution, or other costs, performance of community service, counseling or treatment; |
Obligation to collect or record | Clerk, Court |
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Minnesota | Minn. Stat. Ann. § 484.841(b) | Disposition of fines, fees, and other money; accounts; Hennepin County District Court |
The court administrator shall identify the name of the municipality or other subdivision of government where the offense was committed and the total amount of fines or penalties collected for each municipality or other subdivision of government, for the county, or for the state.
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Obligation to collect or record | Court |
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Minnesota | Minn. Stat. Ann. § 241.08(1) | Money of inmates of correctional institutions |
Commissioner custodian of money. The chief executive officer of each institution under the jurisdiction of the commissioner of corrections shall have the care and custody of all money belonging to inmates thereof which may come into the chief executive officer's hands, keep accurate accounts thereof, and pay them out under rules prescribed by law under section 243.23, subdivision 3, or by the commissioner of corrections, taking vouchers therefor. All such money received by any officer or employee shall be paid to the chief executive officer forthwith. Every such executive officer, at the close of each month, or oftener if required by the commissioner, shall forward to the commissioner a statement of the amount of all money so received and the names of the inmates from whom received, accompanied by a check for the amount, payable to the commissioner of management and budget. On receipt of such statement, the commissioner shall transmit the same to the commissioner of management and budget, together with such check. Upon the payment of such check, the amount shall be credited to a fund to be known as “Correctional Inmates Fund,” for the institution from which the same was received. All such funds shall be paid out by the commissioner of management and budget upon vouchers duly approved by the commissioner of corrections as in other cases. The commissioner may permit a contingent fund to remain in the hands of the executive officer of any such institution from which necessary expenditure may from time to time be made.
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Obligation to collect or record | State/statewide agency |
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Minnesota | Minn. Stat. Ann. § 485.07 | District Court Adminstrators:Records to be kept |
Every court administrator shall procure and keep the following records at the expense of the county: (2) a judgment roll, for each judgment rendered; (3) a docket, in which the court administrator enters alphabetically the name of each judgment debtor, the amount of the judgment, and the precise time of its entry;
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Obligation to collect or record | Court |