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State Statute Description/Statute Name Statutory language Type of obligation Actor
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Tennessee Tenn. Code Ann. § 55-10-306 Records and Recordation
Every magistrate or judge of a court shall keep or cause to be kept a record of every traffic complaint, warrant, traffic citation or other legal form of traffic charge
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deposited with or presented to the court or the traffic violations bureau of its jurisdiction, and shall keep a record of every official action by the court or the traffic violations bureau of its jurisdiction in reference thereto, including, but not limited to, a record of every conviction, forfeiture of bail, judgment of acquittal and the amount of fine or forfeiture resulting from every traffic complaint, warrant, or citation deposited with or presented to the court or traffic violations bureau.(b)(1) Except as provided by § 55-50-409, within thirty (30) days after the conviction or forfeiture of bail of a person upon a charge of violating any provision of chapter 8, parts 1-5 of this chapter and § 55-12-139 or other law regulating the operation of vehicles on highways, every such magistrate or judge of the court or clerk of the court of record in which the conviction was had or bail was forfeited shall prepare and immediately forward to the department an abstract of the record of the court covering the case in which the person was so convicted or forfeited bail, which abstract must be certified by the person so required to prepare the same to be true and correct. Report need not be made of any conviction involving the illegal parking or standing of a vehicle
Obligation to collect or record Traffic court
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Tennessee Tenn. Code Ann. § 41-2-110 Accounts and reports
(a)(1) The superintendent shall keep or cause to be kept, in a well-bound book to be furnished by the county, an account of all supplies, implements and tools purchased for
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the workhouse, keeping the account for supplies separate from implements and tools.(2) The superintendent shall, when a purchase is made, obtain an itemized bill specifying from whom purchased, the kind and amount of the articles purchased and the date.(3) The superintendent shall approve the bill, enter it on the books and present it to the commissioners for their approval.(b) The superintendent shall make to the commissioners quarterly reports of the whole working system, the amount of the work done and its estimated value, the amount of current expenses for supplies and for tools and implements and any other matter deemed necessary by the superintendent or ordered by the commissioners or the county legislative body.
Obligation to collect or record State/statewide agency
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Tennessee Tenn. Code Ann. § 41-2-116 Sentence; certified statement
(a) A certified statement of the sentence of each prisoner shall be made out on printed blanks provided for the purpose and delivered to the superintendent of the workhouse and
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to the county mayor by the clerk of the court trying the case and shall specify:. . . (5) Amount of fine and costs; and the superintendent and the county mayor shall enter the amount in a book provided by the county for that purpose.
Obligation to collect or record Law enforcement
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Tennessee Tenn. Code Ann. § 41-2-119 State prisoners; costs; reimbursement
(a) The state shall pay for the board of state prisoners in accordance with chapter 8 of this title.(b) Within the time requirements of § 41-8-106, the number of prisoners
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held and bills for the same shall be made out and sworn to by the sheriff or superintendent and certified by the clerk.
Obligation to collect or record Law enforcement