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State Statute Description/Statute Name Statutory language Type of obligation Actor
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Texas Tex. Code Crim. Proc. Art. 103.010 Receipt book

(a) Each county shall provide a receipt book to each officer collecting fines and fees in criminal cases for the county. The book must contain duplicate official receipts. Each receipt

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must bear a distinct number and a facsimile of the official seal of the county.

(b) An officer who collects fines or fees in a criminal case shall give the person paying the money a receipt from the receipt book. The receipt must show: (1) the amount of money paid;(2) the date the money was paid;(3) the style and number of the case in which the costs were accrued;(4) the item of costs; (5) the name of the person paying the money; and (6) the official signature of the officer receiving the money. (c) Instead of a receipt book, each officer collecting fines or fees in criminal cases for the county may maintain the information listed in Subsections (b)(1)-(5) in a computer database.The officer shall provide a receipt to each person paying a fine or fee.

Obligation to collect or record Clerk, County, Law enforcement
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Texas Tex. Loc. Gov't Code Sec. 133.054 General record of fees collected - officer/clerk

(a) An officer or clerk collecting a fee shall keep a record of the money collected.

(b) The treasurer shall keep a record of the money collected and on deposit in

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the treasury.

Obligation to collect or record Clerk, Law enforcement
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Texas Tex. Code Crim. Proc. Art. 103.009(a)(c) Fee Records

(a) Each clerk of a court, county judge, justice of the peace, sheriff, constable, and marshal shall keep a fee record. The record must contain: (1) a statement of each

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fee or item of cost charged for a service rendered in a criminal action or proceeding;(2) the number and style of the action or proceeding; and (3) the name of the officer or person who is entitled to receive the fee.

(b) Any person may inspect a fee record described by Subsection (a).

(c) A statement of an item of cost in a fee record is prima facie evidence of the correctness of the statement.

(d) The county shall provide to officers required to keep a fee record by this article equipment and supplies necessary to keep the record.

Obligation to collect or record, Obligation to report/conduct analysis, Obligation to respond to public records requests Clerk, State courts
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Texas Tex. Code Crim. Proc. Art. 102.0185(d)-(e)(1) Fine for Intoxication Convictions: Emergency Medical Services, Trauma Facilities, and Trauma Care Systems

(d) The officer collecting the fines under this article shall keep separate records of the money collected and shall pay the money to the custodian of the municipal or county treasury.

(e) The

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custodian of the municipal or county treasury shall: (1) keep records of the amount of money collected under this article that is deposited with the treasury under this article

Obligation to collect or record County, Municipality/municipal agency
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Texas Tex. Code Crim. Proc. Art. 102.0178(c)-(d),(f),(h) Costs Attendant to Certain Intoxication and Drug Convictions

(c) Court costs under this article are collected in the same manner as other fines or costs. An officer collecting the costs shall keep separate records of the funds collected

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as costs under this article and shall deposit the funds in the county treasury, as appropriate.

(d) The custodian of a county treasury shall: (1) keep records of the amount of funds on deposit collected under this article; and (2) except as provided by Subsection (e), send to the comptroller before the last day of the first month following each calendar quarter the funds collected under this article during the preceding quarter.

(f) If no funds due as costs under this article are deposited in a county treasury in a calendar quarter, the custodian of the treasury shall file the report required for the quarter in the regular manner and must state that no funds were collected.

(h) Funds collected under this article are subject to audit by the comptroller.

Obligation to collect or record, Obligation to report/conduct analysis County
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Texas Tex. Code Crim. Proc. Art. 102.020(d)-(e),(g),(i) Costs Related to DNA Testing Currentness

(d) Court costs under this article are collected in the same manner as other fines or costs. An officer collecting the costs shall keep separate records of the funds collected

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as costs under this article and shall deposit the funds in the county treasury.

(e) The custodian of a county treasury shall: (1) keep records of the amount of funds on deposit collected under this article; and (2) send to the comptroller before the last day of the first month following each calendar quarter the funds collected under this article during the preceding quarter.

(g) If no funds due as costs under this article are deposited in a county treasury in a calendar quarter, the custodian of the treasury shall file the report required for the quarter in the regular manner and must state that no funds were collected.

(i) Funds collected under this article are subject to audit by the comptroller.

Obligation to collect or record, Obligation to report/conduct analysis County
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Texas Tex. Gov't Code Sec. 51.851(j)-(k) Electronic Filing Fee

(j) The comptroller may audit the records of a county related to costs and fees collected under this section.

(k) Money spent from costs and fees collected under this section is

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subject to audit by the state auditor.

Obligation to report/conduct analysis Clerk, State courts
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Texas Tex. Code Crim. Proc. Art. 102.015(e),(i) Court Costs: Truancy Prevention and Diversion Fund Currentness

(e) The custodian of a county treasury or municipal treasury, as applicable, shall: (1) keep records of the amount of funds on deposit collected under this article; and (2) send

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to the comptroller before the last day of the first month following each calendar quarter the funds collected under this article during the preceding quarter, except that the custodian may retain 50 percent of funds collected under this article for the purpose of operating or establishing a juvenile case manager program, if the county or municipality has established or is attempting to establish a juvenile case manager program.

(i) Funds collected under this article are subject to audit by the comptroller.

Obligation to collect or record, Obligation to report/conduct analysis County, Municipality/municipal agency
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Texas Tex. Code Crim. Proc. Art. 102.001(f) Reimbursment Fees for Services of Peace Officers

(f) An officer who receives fees imposed under Subsection (a)(1) of this section in a municipal court shall keep separate records of the funds collected and shall deposit the funds

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in the municipal treasury. The officer collecting the fees under Subsection (a)(1) or (a)(2) of this article in a justice, county, or district court shall keep separate records of the funds collected and shall deposit the funds in the county treasury.

Obligation to collect or record Law enforcement
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Texas Tex. Loc. Gov't Code Sec. 133.056 Quarterly Report for Criminal Fees Currentness

(a) On the last day of the month following a calendar quarter, the treasurer shall report the criminal fees collected for the preceding calendar quarter.

(b) For fees collected for convictions

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of offenses committed on or after January 1, 2004, a municipality or county shall report the fees collected for a calendar quarter categorized according to the class of offense.

(c) For fees collected for convictions of offenses committed before January 1, 2004, a municipality or county shall report the total of fees collected for a calendar quarter.

Obligation to report/conduct analysis County, Municipality/municipal agency
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Texas Tex. Code Crim. Proc. Art. 103.005 Report Required

An officer listed in Article 103.003 [District and county attorneys, clerks of district and county courts, sheriffs, constables, and justices of the peace] who collects money other than taxes for

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a county shall report to the commissioners court of the county for which the money was collected during each term of the court.

(b) An officer listed in Article 103.003 [District and county attorneys, clerks of district and county courts, sheriffs, constables, and justices of the peace] who collects money other than taxes for the state shall report to the district court having jurisdiction in the county the officer serves on the first day of each term of the court.

(c) The report must state for the reporting period: (1) the amount of money collected by the officer; (2) when and from whom the money was collected; (3) the process by which the money was collected; and (4) the disposition of the money.

(d) The report must be in writing and under the oath of the officer.

(e) If an officer has not collected money since the last report required to be filed with the court or the commissioners court, the officer shall report that fact to the court or commissioners court.

Obligation to collect or record, Obligation to report/conduct analysis Law enforcement