50-State Criminal Justice Debt Reform Builder Bringing transparency to areas of significant legal complexity.
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Below are all of the transparency laws that match your search criteria. Many include a See related provisions prompt which searches our database for laws that may pertain to your result.
18 Results
| State | Statute | Description/Statute Name | Statutory language | Type of obligation | Actor | |
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Connecticut | Conn. Gen. Stat. § 4-32 | State revenue accounting. |
Each state department, institution, board, commission or other state agency and each official and employee thereof, including the clerks of the Superior Court, receiving any money or revenue for the + See morestate, shall, within twenty-four hours of its receipt, account for and, if the total of the sums received amounts to five hundred dollars or more, pay the same to the Treasurer or deposit the same in the name of the state in depositories designated by the Treasurer under such regulations as the Treasurer prescribes. Total daily receipts of less than five hundred dollars may be held until the total receipts to date amount to five hundred dollars, but not for a period of more than seven calendar days. The Treasurer is authorized to make exceptions to the limitations herein prescribed upon written application from the head of any state department, institution, board, commission or other state agency stating that compliance would be impracticable and giving the reasons therefor. The Treasurer shall make a written statement of any such exception and shall file copies thereof with the Comptroller and the Auditors of Public Accounts.
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Obligation to collect or record | All |
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Connecticut | Conn. Gen. Stat. § 51-56a(a) | Accounting for receipts by court clerks. |
(a) Each clerk of the Supreme Court and Superior Court shall account for and pay or deposit all fees, fines, forfeitures and contributions made to the Criminal Injuries Compensation Fund and the proceeds of judgments of such clerk's office in the manner provided by section 4-32. If any such clerk fails to so account and pay or deposit, such failure shall be reported by the Treasurer to the Chief Court Administrator who may thereupon remove the clerk. When any such clerk dies before so accounting and paying or depositing, the Treasurer shall require the executor of such clerk's will or administrator of such clerk's estate to so account. If any such clerk is removed from office, the Treasurer shall require such clerk to account for any money of the state remaining in such clerk's hands at the time of such removal and, if such clerk neglects to so account, the Treasurer shall certify the neglect to the Chief Court Administrator.
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Obligation to collect or record | State courts |
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North Carolina | N.C. Gen. Stat. Ann. § 7A-801 | Monitoring and annual report |
The Administrative Office of the Courts shall monitor all State-recognized and funded local drug treatment courts, prepare an annual report on the implementation, operation, and effectiveness of the statewide drug treatment court program, and submit the report to the General Assembly by March 1 of each year. Each local drug treatment court program shall submit evaluation reports to the Administrative Office of the Courts as requested.
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Obligation to report/conduct analysis | State courts |
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North Carolina | N.C. Gen. Stat. Ann. § 15-207 | Records treated as privileged information |
All information and data obtained in the discharge of official duty by any probation officer shall be privileged information, shall not be receivable as evidence in any court, and shall not be disclosed directly or indirectly to any other than the judge or to others entitled under this Article to receive reports, unless and until otherwise ordered by a judge of the court or the Secretary of Public Safety.
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Obligation to respond to public records requests | All courts |
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North Carolina | N.C. Gen. Stat. Ann. § 20-24.2 | Court to report failure to appear or pay fine, penalty or costs |
(a) The court must report to the Division the name of any person charged with a motor vehicle offense under this Chapter who: (1) Fails to appear to answer the charge as scheduled, unless within 20 days after the scheduled appearance, he either appears in court to answer the charge or disposes of the charge pursuant to G.S. 7A-146; or (2) Fails to pay a fine, penalty, or costs within 40 days of the date specified in the court's judgment.
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Obligation to report/conduct analysis | Traffic court |
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North Carolina | N.C. Gen. Stat. Ann. § 132-9 | Access to records |
Any person who is denied access to public records for purposes of inspection and examination, or who is denied copies of public records, may apply to the appropriate division of the General Court of Justice for an order compelling disclosure or copying, and the court shall have jurisdiction to issue such orders if the person has complied with G.S. 7A-38.3E. Actions brought pursuant to this section shall be set down for immediate hearing, and subsequent proceedings in such actions shall be accorded priority by the trial and appellate courts.
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Obligation to respond to public records requests | All courts |
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North Carolina | N.C. Gen. Stat. Ann. § 148-29(c) | Transportation of convicts to prison; reimbursement to counties; sheriff's expense affidavit |
The sheriff shall file with the board of commissioners of his county a copy of his affidavit as to necessary guard, together with a copy of his itemized account of expenses, both certified to by him as true copies of those on file in his office.
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Obligation to collect or record | Law enforcement |
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North Carolina | N.C. Gen. Stat. Ann. § 7A-108 | Accounting for fees and other receipts; audit |
The Administrative Office of the Courts shall establish procedures for the receipt, deposit, protection, investment, and disbursement of all funds coming into the hands of the clerk of superior court. The fees to be remitted to counties and municipalities shall be paid to them monthly by the clerk of superior court.
The operations of the Administrative Office of the Courts and the Clerks of Superior Court shall be subject to the oversight of the State Auditor pursuant to Article 5A of Chapter 147 of the General Statutes. |
Obligation to report/conduct analysis | Courts |
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North Carolina | N.C. Gen. Stat. Ann. § 7A-109(a),(b)(4),(6) | Record-keeping procedures |
(a) Each clerk shall maintain such records, files, dockets and indexes as are prescribed by rules of the Director of the Administrative Office of the Courts. Except as prohibited by law, these records shall be open to the inspection of the public during regular office hours, and shall include civil actions, special proceedings, estates, criminal actions, juvenile actions, minutes of the court, judgments, liens, lis pendens, and all other records required by law to be maintained. The rules prescribed by the Director shall be designed to accomplish the following purposes:
(1) To provide an accurate record of every determinative legal action, proceeding, or event which may affect the person or property of any individual, firm, corporation, or association; (2) To provide a record during the pendency of a case that allows for the efficient handling of the matter by the court from its initiation to conclusion and also affords information as to the progress of the case; (3) To provide security against the loss or destruction of original documents during their useful life and a permanent record for historical uses; (4) To provide a system of indexing that will afford adequate access to all records maintained by the clerk; (5) To provide, to the extent possible, for the maintenance of records affecting the same action or proceeding in one rather than several units; and (6) To provide a reservoir of information useful to those interested in measuring the effectiveness of the laws and the efficiency of the courts in administering them. (b) The rules shall provide for indexing according to the minimum criteria set out below: (4) Criminal actions.--the names of all defendants; (6) Judgments, liens, lis pendens, etc.--the names of all parties against whom a lien has been created by the docketing of a judgment, notice of lien, transcript, certificate, or similar document and the names of all parties in those cases in which a notice of lis pendens has been filed with the clerk and abstracted on the judgment docket. |
Obligation to collect or record | Clerk |
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North Carolina | N.C. Gen. Stat. Ann. § 7A-180(3) | Functions of clerk of superior court in district court matters |
The clerk of superior court: (3) Maintains, under the supervision of the Administrative Office of the Courts, an office of uniform consolidated records of all judicial proceedings in the superior court division and the district court division of the General Court of Justice in his county. Those records shall include civil actions, special proceedings, estates, criminal actions, juvenile actions, minutes of the court and all other records required by law to be maintained. The form and procedure for filing, docketing, indexing, and recording shall be as prescribed by the Administrative Officer of the Courts notwithstanding any contrary statutory provision as to the title and form of the record or as a method of indexing;
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Obligation to collect or record | Clerk |
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North Carolina | N.C. Gen. Stat. Ann. § 7A-801 | Monitoring and annual report |
The Administrative Office of the Courts shall monitor all State-recognized and funded local drug treatment courts, prepare an annual report on the implementation, operation, and effectiveness of the statewide drug treatment court program, and submit the report to the General Assembly by March 1 of each year. Each local drug treatment court program shall submit evaluation reports to the Administrative Office of the Courts as requested.
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Obligation to report/conduct analysis | Courts |
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Washington | Wash. Rev. Code Ann. § 10.46.220-230 | Cost bills in felony cases |
220: In all convictions for felony, whether capital or punishable by imprisonment in the penitentiary, the clerk of the superior court shall forthwith, after sentence, tax the costs in the case. The cost bill shall be made out in triplicate, and be examined by the prosecuting attorney of the county in which the trial was had. After which the judge of the superior court shall allow and approve such bill or so much thereof, as is allowable by law. The clerk of the superior court shall thereupon, under his or her hand, and under the seal of the court, certify said triplicate cost bills, and shall file one with the papers of cause, and shall transmit one to the administrator for the courts and one to the county auditor of the county in which said felony was committed...
230: Upon the receipt of the cost bill, as provided for in the preceding section, the county auditor shall draw warrants for the amounts due each person, as certified in said cost bill, which warrants shall be paid as other county warrants are paid. On receipt of the certified copy of said cost bill, the administrator for the courts shall examine and audit said bill and allow the payment by the state of statutorily required witness fees in cases where conviction of a felony is obtained and the defendant is sentenced to pay a fine or is given a prison sentence even if the sentence is deferred or suspended. Payment shall be allowed by the administrator for the courts in such cases even when the conviction is subsequently reversed or if a new trial is granted. |
Obligation to report/conduct analysis | Clerk |
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Washington | Wash. Rev. Code Ann. § 10.64.100 | Final record--What to contain |
The clerk of the court shall make a final record of all the proceedings in a criminal prosecution within six months after the same shall have been decided, which shall contain a copy of the minutes of the challenge to the panel of the grand jury, the indictment or information, journal entries, pleadings, minutes of challenges to panel of petit jurors, judgment, orders, or decision, and bill of exceptions.
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Obligation to collect or record | All courts |
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Washington | Wash. Rev. Code Ann. § 9.94A.637(1) | Discharge upon completion of sentence |
When an offender has completed all requirements of the sentence, including any and all legal financial obligations, and while under the custody or supervision of the department, the secretary or the secretary’s designee shall notify the sentencing court, which shall discharge the offender and provide the offender with a certificate of discharge by issuing the certificate to the offender in person or by mailing the certificate to the offender’s last known address.
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Obligation to collect or record | Supervision agency |
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Washington | Wash. Rev. Code Ann. § 2.32.050 | Powers and duties of court clerks |
The clerk of the supreme court, each clerk of the court of appeals, and each clerk of a superior court, has power to take and certify the proof and acknowledgment of a conveyance of real property, or any other written instrument authorized or required to be proved or acknowledged, and to administer oaths in every case when authorized by law; and it is the duty of the clerk of the supreme court, each clerk of the court of appeals, and of each county clerk for each of the courts for which he or she is clerk:
(2) To record the proceedings of the court; (3) To keep the records, files, and other books and papers appertaining to the court; (6) To keep the minutes of the proceedings of the court, and, under the direction of the court, to enter its orders, judgments, and decrees; |
Obligation to collect or record | Clerk |
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Washington | Wash. Rev. Code Ann. § 2.56.190 | Legal financial obligations--Collection--Distribution of funds |
By October 1, 2003, and annually thereafter, the administrative office of the courts shall distribute such funds to counties for county clerk collection budgets as are appropriated by the legislature for this purpose, using the funding formula recommended by the Washington association of county officials. The administrative office of the courts shall not deduct any amount for indirect or direct costs, and shall distribute the entire amount appropriated by the legislature to the counties for county clerk collection budgets. The administrative office of the courts shall report on the amounts distributed to counties to the appropriate committees of the legislature no later than December 1, 2003, and annually thereafter.
The administrative office of the courts may expend for the purposes of billing for legal financial obligations, such funds as are appropriated for the legislature for this purpose. |
Obligation to collect or record | All courts |
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Washington | Wash. Sup. Ct. Crim. R. 7.2(d)-(e) | SENTENCING |
(d) Record. A record of the sentencing proceedings shall be made. The sentencing and judgment records of the courts of limited jurisdiction shall be preserved in perpetuity, either in an electronic or hard copy format. “Hard copy format” may include microfilm, microfiche, or a paper copy. The record of the sentencing proceedings shall be prima facie evidence of a valid conviction in subsequent proceedings in courts of limited jurisdiction and in superior court.
(e) Judgment and Sentence. (1) An electronic judgment and sentence shall be prescribed by the Administrator for the Courts in conjunction with the Judicial Information System Committee (JISC). (2) A non-electronic judgment and sentence form shall be prescribed by the Administrator for the Courts in conjunction with the Supreme Court Pattern Forms Committee. (3) Notwithstanding any other statute or rule to the contrary, each judgment and sentence form, either electronic or hard copy, shall be preserved by the court in perpetuity. |
Obligation to collect or record | All courts |
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Washington | Wash. CrRLJ 7.2 | JUDGMENT |
A judgment of conviction shall set forth whether the defendant was represented by a lawyer or waived representation by a lawyer, the plea, the verdict or findings, and the adjudication and sentence. The court may order that its sentence include special conditions or requirements, including a specified schedule for the payment of a fine, restitution, or other costs, or the performance of community service. If the defendant is found not guilty or for any other reason is entitled to be discharged, judgment shall be entered accordingly. The judge or clerk shall enter the judgment on the record. The judgment and record of the sentencing proceedings of the courts of limited jurisdiction shall be preserved in perpetuity, either in an electronic or hard copy format. “Hard copy format” may include microfilm, microfiche, or a paper copy. At a minimum, the judgment and record of the sentencing proceedings shall include:
(i) Verdict or findings, and the date entered; (j) Adjudication and sentence, and the date entered; (k) Conditions or requirements of the sentence, including but not limited to a specified schedule for the payment of a fine, restitution, or other costs, performance of community service, counseling or treatment; |
Obligation to collect or record | Clerk, Court |